•  

    Law Admissions Specialist

    Oklahoma City University - University Advancement
    Job Description
    Position Summary: 

    The Law Admissions Specialist for the School of Law serves as a key contact for prospective law students regarding educational opportunities and options, admission and other requirements, and related admissions information throughout all stages of the admissions process.  The Specialist also serves as the key social media and web manager for the department, coordinates special events and student ambassador schedules and activities, assists and supports alumni recruiters, may travel and represent the law school at law and graduate school fairs and events, facilitates communications and outreach projects, assists in data analysis to maximize the effectiveness of recruiting and outreach efforts, and supports daily operations of Admissions Office.

    The Specialist works closely with Admissions Office staff, School of Law faculty and departments, and reports to the Associate Dean of Admissions. 

    Education/Experience:

    Required: A bachelor’s degree is required. A minimum of two years of related work experience in the areas of administrative support, admissions/student services or communications/marketing experience is required. 
    Preferred: Graduate-level work will be favorably considered. Experience in higher education or customer service oriented environments is preferred.  

    A suitable combination of education and experience may be substituted for minimum qualifications.

    Essential Functions: 
    Demonstrate an attitude and behavior that reflects the mission and values of the department, School of Law, and the university

    Admissions and Recruitment
    • Serve as a key contact for prospective students to provide initial admissions information, coordinate visits, and liaise with School of Law faculty, departments, and other services as needed to provide high-touch, comprehensive, individualized support for potential students and applicants throughout the admissions process
    • Assist the Associate Dean and Assistant Director in the development and implementation of recruitment strategies and outreach efforts for potential applicants and admitted students
    • Plan and represent the School of Law at recruitment events including on and off-campus events, open houses, and other special events
    • Serve as the primary social media and web presence manager for Admissions Office communications and outreach activities
    • Assist in the development of marketing and promotional materials and coordinate resulting mailings and web/social media campaigns and outreach
    • Coordinate the assessment and documentation of various admissions and recruitment activities including developing forms, reports, survey/feedback collection, and other resources; analyze results as needed
    • Cross-train and utilize vital software programs necessary for the efficient operation of the Admissions Office including but not limited to, ACES2, Banner, Wordpress, SharePoint
    • Supervise student ambassadors to include assigning and evaluating work, approving timesheets, coordinating schedules and related activities
    Admissions Office Support
    • Support the Associate Dean in creating a positive, supportive, respectful work environment within the Admissions Department
    • Maintain the Admissions Office calendar to effectively coordinate appointments, events, and other activities for Admissions Office leadership and staff
    • Ensure the Admissions Office is prepared for visitors by maintaining an organized, welcoming environment
    • Maintain office supplies to support daily operations as well as for special projects and events
    • Create and maintain documentation for Admissions Office procedures
    • Manage Admissions Office financial transactions in accordance with School of Law and university policies and procedures including the preparation and processing of check requests, reimbursement requests, travel expenses, event expenses, and other financial operations
    • Track and manage expenses for events, projects, etc
    • Provide support Office of Admissions, School of Law, and university special projects, initiatives, and programs as assigned.  
    Other duties as assigned.

    Knowledge/Skills/Abilities:
    • Ability to acquire in depth knowledge of School of Law programs and admissions procedures.
    • Ability to acquire working knowledge of financial aid as it relates to School of Law students and programs.
    • Excellent communication skills including oral, written and interpersonal to effectively and accurately represent the School of Law.
    • Technical fluency including proficiency in MS Office Suite and other common applications with the ability to learn new technologies quickly.
    • Fluency in various social media platforms.
    • Ability to work independently with minimal supervision as well as in a teamwork setting.
    • Work outside of standard work hours is routine during peak periods.
    • Ability to travel in and out of state.
    • Ability to concentrate on tasks at hand amid frequent interruptions from phones, students, faculty, and the general public.
    • Ability to maintain strict confidentiality.
    Physical Requirements: 
    • Manual dexterity to efficiently operate a computer keyboard and other business machines.
    • Near vision sufficient to read written communications and computer display screens.
    • Adequate hearing to communicate effectively in person and by phone.
    • Must be able to use computer keyboard 5 - 8 hours per day.
    • Must be able to lift and carry mail, copier paper, and supplies up to 40 pounds.
    • Must be able to bend, stoop, and reach.
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

    Work Conditions:
    • Work is primarily indoors, but at times may be required to be in an outdoor environment when traveling between campus buildings or off campus.
    • Will be exposed to frequent noise caused by telephones and office machines.
    • Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday; some overtime may be required.
    • Attendance at some evening and weekend events is required.
    • Off-campus, state and regional travel may be required.  
    Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday; some overtime may be required. Off-campus, state and regional travel may be required.
     
    Contact Information